Planning a trip is easier when your money, bookings and packing live in one file. This free Excel planner covers the basics: a budget, a day-by-day itinerary, a list of bookings, a packing list and an expense log. No sign-up, no email needed.

Download the free planner (.xlsx)

What is inside

  • Trip: your dates, number of travellers, home currency and total budget, with a summary of what you have spent.
  • Budget: planned vs. spent for ten categories, with a chart. Anything over budget turns red.
  • Itinerary: one row per activity, with the date filled in from your start date.
  • Bookings: confirmation numbers, dates, costs and free-cancellation deadlines in one place.
  • Packing List: a starter list of about 30 items you can tick off and edit.
  • Expenses: log every purchase in any currency and it converts to your home currency.
  • Rates: the exchange rates the planner uses.

How to use it

Download the file, open it in Excel and start on the Trip sheet. Type over the blue cells. The black cells are formulas and update by themselves. The example rows show the format, so delete them when you start your own trip.

The exchange rates on the Rates sheet are examples only. Replace them with a current rate from your bank or card app before you rely on the totals.

Other programs

You can also open it in LibreOffice or upload it to Google Sheets. Some formatting may look a little different there, but the formulas should still work.

Planning your next trip

Looking for cheap flights? Try the Travel Radar price search, or read how to find cheap flights from Vilnius. Going to the UAE? See the 3-day Dubai itinerary.

If something in the planner does not work for you, send me a message on the contact page and I will fix it.